Employment Opportunities at the Foundation
Headquartered in the Graham Visitors Center at beautiful Washington Park Arboretum, the Arboretum Foundation is an exciting place to work. One of Seattle’s oldest non-profit organizations, the Arboretum Foundation is staffed by a small group of dynamic, hard-working individuals who are passionate about our mission to preserve and enhance the crown jewel of the city’s park system.
Garden Stewards Assistant
The Foundation has an opening for a new Garden Stewards Assistant to help coordinate the Garden Stewards volunteer program in the Arboretum.
The Garden Stewards Assistant reports to the Volunteer Resources Manager and is responsible for the continued success of the Garden Stewards. The Garden Stewards program is a joint effort by the Arboretum Foundation, the University of Washington Botanic Gardens, and the City of Seattle to bring volunteers to the Arboretum two to three days per week to work on weeding and landscaping projects along Azalea Way, The Pacific Connections Garden and the New Zealand Garden.
This is a part time seasonal position that requires availability 3 days a week, approximately 15 hours a week for 8 months out of the year (March through October). Candidate must be available on Tuesday and Thursdays from about 8am-2pm. The position also requires occasional work on Saturdays.
Volunteer Support Key Responsibilities
- Responsible for training, scheduling, and ongoing management of volunteers for the Garden Stewards program.
- Liaise with University of Washington Botanic Gardens staff and City of Seattle staff to coordinate the worksites, meeting locations and confirm a lead staff member for each work party. Maintain consistent communication with them during projects to address problems and concerns. Maintain a balanced distribution of coverage between the different areas Garden Stewards work.
- Communicate with the Garden Stewards via email and our volunteer calendaring system, with notification of volunteer sessions, schedules, events and other pertinent information.
- Administrative duties include, but are not limited to maintaining updated job descriptions and training materials, tracking and entering volunteer hours in Raiser’s Edge, and reading and responding to emails in a timely manner.
- Develop and maintain rapport with individual Garden Stewards.
- Work alongside the Garden Stewards during most work parties, and help provide a safe working environment.
- Take a lead role in the Garden Stewards Committee meetings, including but not limited to scheduling meetings, setting priorities for the agenda, and reporting back on recent highlights and challenges.
- Work in conjunction with the Volunteer Resources Manager to ensure all volunteer collateral and communications have consistent messaging and align to achieve the broader goals of the organization.
- Assist with the yearly cycle of Volunteer Enrichment activities and lectures.
Other Key Responsibilities
- Attend weekly staff meetings.
- Take photos and support our Communications Manager’s efforts to promote the Garden Stewards via social media, quarterly newsletter, and e-blasts.
- Track Steward hours and administer enrichment rewards such as vests.
- Supervise and control use and care of Arboretum Foundation tool supply.
- Other duties as assigned.
- $16 per hour for up to 625 hours per year.
Desired Experience Skills
- Associates or Bachelor’s degree and one year of work experience preferred, or equivalent work experience
- Horticultural experience and /or invasive removal experience required
- Ability to use computers, specifically MS Office products and Outlook email. Experience using relevant websites for volunteer recruitment (i.e. Idealist, Volunteer Match, etc.) and CRM software such as Raisers Edge preferred.
- Demonstrated ability to build rapport and work effectively and professionally with volunteers, staff, Board and committee members, and the general public.
- Ability to thrive and work effectively as part of a small team in a fast-paced and rapidly growing program, with limited instruction.
- Excellent written, verbal, and public speaking communications skills.
- The ability to prioritize and organize multiple projects, “think on your feet,” meet deadlines, problem-solve and multi-task.
- Ability to lift up to 30 lbs.
- Maintains a current WA driver’s license.
How to Apply
Screening will begin on Friday, May 27, 2016. Applications will be accepted until the position is filled. Submit an electronic resume and cover letter to:
2300 Arboretum Drive East
Seattle WA 98112-2300