Employment Opportunities at the Foundation
Headquartered in the Graham Visitors Center at beautiful Washington Park Arboretum, the Arboretum Foundation is an exciting place to work. One of Seattle’s oldest non-profit organizations, the Arboretum Foundation is staffed by a small group of dynamic, hard-working individuals who are passionate about our mission to preserve and enhance the crown jewel of the city’s park system.
- Development Director (full time)
- Development Associate (part-time; 50%)
- Events Coordinator/Graphic Designer (part-time; 60%)
The Foundation is seeking an experienced fundraising professional who will lead strategic planning and implementation of several key areas of the Foundation’s fundraising activities. Reporting to the Executive Director, the Development Director will be responsible for developing and achieving goals set for most of the Foundation’s contributed income activities, including major gifts, planned giving, capital campaigns, and the annual fund.
The ideal candidate will be well-versed in current donor cultivation and fundraising techniques, including relevant technology tools (including social media and database tools); be familiar with the local philanthropic community and its members; possess excellent written and oral communication skills; have demonstrated ability to connect with potential donors on a personal level; and be capable of expanding the Foundation’s fundraising impact to the levels needed to meet the Foundation’s significant strategic plans.
Key Fundraising Responsibilities
Responsibilities and essential job functions include, but are not limited to, the following:
- In collaboration with the Executive Director, the other Foundation staff, and the Major Gifts Committee, create and implement a long range fundraising plan and strategy for the Foundation, consistent with the Foundation’s Strategic Plan.
- Work closely with our partner organizations, the Executive Director, the Development Associate, and the Major Gifts Committee to develop strategies and plan for capital campaign fundraising, including implementing a successful capital campaign to raise funds for the proposed Environmental Education Building.
- Develop and implement strategies for engaging corporate giving programs and employee payroll deduction giving programs.
- Implement and further grow the successful major gifts program targeting annual donations of $1,000 and higher; work closely with the Executive Director, the Development Associate, and the Major Gifts Committee to cultivate, solicit, acknowledge, and steward prospects and donors.
- In collaboration with the Executive Director and the Development Associate, steward donors and potential donors on their visits to the Arboretum, including accompanying individuals on tours of the Arboretum, which may involve walking on trails with uneven terrain.
- In collaboration with the Events Manager and the Outreach and Special Projects Manager organize and coordinate the regular “Walks and Talks,” the annual Arbor Circle reception, and other cultivation and acknowledgment programs for donors.
- Cultivate and steward relationships with grant-makers at foundations and corporations. Work with the Development Associate and our contract grant writer to identify and successfully solicit funding sources.
- Oversee annual membership renewals, solicitations, gift processing, acknowledgment and stewardship procedures for all major donors.
- Oversee implementation of broad-based annual giving program, including proven methods around direct and electronic mail and web-based giving; ensure that donors are appropriately thanked and receive ongoing Foundation communications.
- Provide leadership, coordination, and support for all Board fundraising efforts, including working with the Executive Director on those efforts.
- Serve as staff representative to the Major Gifts Committee, assisting the Committee Chair in identifying, recruiting and training volunteer members.
- In consultation with the Executive Director and the Finance Manager, develop annual development plan and budget; manage the Major Gifts and Capital Campaign aspects of the budget.
- Manage and oversee the collection of outstanding pledges and intentions to give to the Foundation, including reminders, stewardship activities, and reports, including those required by foundations.
- Attend meetings of the Board of Directors and present fundraising progress reports.
- Attend meetings of the Joint Fundraising Subcommittee with representatives from the University of Washington Botanic Gardens, Seattle Parks and Recreation, and Arboretum Foundation. Present fundraising updates and explore opportunities for collaboration to enhance fundraising for Washington Park Arboretum.
- Work with Events Manager and Executive Director on audience development for major events. Attend Foundation events both to provide event support and to cultivate donors and prospects.
- Plan and implement schedule of cultivation parties throughout the year, asking board members and donors to host. Coordinate event planning with the Event Manager.
- Consult with Communications Manager on all communications, web-based and print, related to fundraising efforts on behalf of the Foundation.
- With the Communications Manager, manage the development and production of the collateral material related to fundraising.
- Regularly personally engage the Arboretum Foundation community on social media.
Position is exempt full-time (45+ hours/week) and requires an ability to work flexible hours, including occasional evenings and weekends.
- Salary Range: $70,000 to $80,000, depending on experience.
- Benefits include employer paid medical insurance, vacation & sick leave, 11 paid holidays, employee-contributed retirement plan, automatic payroll deposit.
- Minimum of 5 years’ experience in successful fundraising, preferably in annual giving strategies, major gifts, planned giving, and capital campaigns.
- Proven management and leadership capabilities, ideally in a non-profit organization.
- High energy, “can-do” attitude, flexible, team player, attention to detail, highly self-motivated.
- Excellent oral and written communication skills; ability to work with Board of Directors and leadership volunteers.
- Demonstrated ability to think strategically and understand creation of strategic plans and tactics.
- Ability to prospect, cultivate, steward and manage new and existing donors.
- Strong event planning skills and experience. Good computer skills and knowledge of data base programs.
- Knowledge of Seattle non-profit organizations and the philanthropic community.
- Proficiency with Microsoft Office Suite is required. Experience with a donor database is required; experience with Raiser’s Edge software is preferred.
- Facility with the use of social media, particularly Facebook is required.
- Interest in gardening, horticulture, the environment and/or public open space is preferred.
How to Apply
Screening will begin on Monday, June 19, 2017. Applications will be accepted until the position is filled.
Submit electronic resume and cover letter to:
2300 Arboretum Drive East
Seattle WA 98112-2300
The Development Associate reports to the Development Director and supports the Capital Campaigns, Arbor Circle, Major Gifts/Planned Giving, commemorative benches, fundraising efforts, as well as supporting the development of the major gifts pipeline. The capital campaign and major gifts/planned giving programs will provide natural opportunities to learn and grow, and the position will require the ability to remain flexible and adaptable in regard to work assignments.
Campaign, Arbor Circle, Planned Giving, and other Major Gifts: (50%)
- Support the capital campaign and major gift prospect identification, research and development of donor profiles, and manage information in Raiser’s Edge database and paper files.
- Manage, with the Development Director, the memorial bench & tree programs in the Arboretum.
- Assist in planning and executing capital campaign/major gifts events and programs designed to cultivate and steward relationships with donors to maximize giving potential including our Walks and Talks program.
- Prepare gift reports and queries as needed from Raiser’s Edge for major gift activities, recognition and events.
- Prepare mailing lists, mail package contents, and coordinate with print and mail house vendors.
- Generate acknowledgement letters for all Arbor Circle and Legacy Circle members, Campaign gifts, Foundation grants, and other special gifts. Ensure timeliness and accuracy of acknowledgement letters, tracking signing, mailing, and filing of copies.
- Serve as administrative support for the Arbor Circle program; pledge reminders, membership packets, recognition lists, events, updates in Raiser’s Edge and other activities.
- Prepare Arbor Circle, Campaign, planned giving, commemorative bench and other donor and prospect communications, manage correspondence, and respond to requests for information.
- Support capital campaign/major gift committees by maintaining committee rosters, preparing and distributing materials, attending meetings, drafting minutes, reserving meeting space, and other general administrative support.
- Maintain capital campaign marketing materials and donor recognition lists.
- Assist in implementation of broad-based annual giving program, including proven methods around direct and electronic mail and web-based giving.
- Help implement strategies for engaging corporate giving programs and employee payroll deduction giving programs.
Grant Writing: (25%)
- Manage ongoing grant applications for programs.
- Seek out new grant opportunities for the foundation.
- Prepare progress reports for grantors.
Other activities: (25%)
- Provide technical support as needed/possible.
- Manage data integrity and develop standards for entering information into Raisers’ Edge.
- Cross train in the Operations Coordinator work flow, assist Operations Coordinator as needed.
- Compensation ranges between $21,000 and $24,000, depending on experience.
- Benefits include vacation & sick leave, 11 paid holidays, employee-contributed retirement plan.
- Position is part-time (20 hours/week); ability to work some flexible hours, including occasional evening and weekends.
- Excellent computer skills, specifically MS Office products (Excel, Word, PowerPoint), Adobe Suite and donor management software (Raiser’s Edge preferred). Be well versed in the use of social media for development purposes.
- Ability to build rapport with donors, volunteers, and the public with diplomacy, discretion, and customer-service orientation.
- Ability to thrive and work effectively as part of a small team in a fast-paced and rapidly growing program, with limited instruction.
- Strong attention to detail and accuracy, the ability to prioritize and organize multiple projects, meet deadlines, problem-solve and multi-task.
- Excellent written and verbal communications skills.
- Motivated self-starter who wants to become an expert on non-profit organization.
- Interest in gardening, horticulture and/or the environment, open space is preferred.
- Ability to lift up to 40 lbs.
- Bachelor’s or Associates degree.
- Experience working in a non-profit setting preferred.
How to Apply
Screening will begin on Friday, June 2, 2017. Applications will be accepted until the position is filled.
Submit electronic resume and cover letter to:
2300 Arboretum Drive East
Seattle WA 98112-2300
Events Coordinator and Graphic Designer
We are seeking a creative, results-oriented person with events and graphic design experience to be our new Events Coordinator and Graphic Designer. This position requires high energy, flexibility, and a commitment to the mission of the Washington Park Arboretum.
The Events Coordinator and Graphic Designer is a 0.6 part-time position reporting to the Events Manager. This person is responsible for providing support for the Arboretum Foundation’s annual cycle of events. The ideal candidate has a background in event-based fundraising, as well as experience in marketing and development. The work for this position is based on the annual event cycle, and the Events Coordinator and Graphic Designer will fulfill the 0.6 FTE hour equivalents with flexibility, not necessarily on a tightly set schedule that is the same each week.
This position is also responsible for producing the graphic design for the Foundation’s quarterly magazine (the Washington Park Arboretum Bulletin), annual report, event invitations, and other collateral materials. Experience in graphic design, and with design software (InDesign preferred), is essential to this position.
Essential Duties and Responsibilities
The Events Coordinator will report to the Events Manager and is responsible for assisting in a variety of projects related to the yearly cycle of events. Duties and responsibilities include:
- Coordinating with the Events Manager the annual cycle of events, including two major fundraising events: Opening Night Party & Auction and ArbFest.
- Auction solicitation and procurement, including cultivation and stewardship of new auction-item donors and vendors.
- Managing auction items before, during, and after events, including designing auction displays, coordinating set-up, and delivering auction items to events.
- Managing Greater Giving database, including auction-item data entry and prompt follow-up with donors.
- Assisting Events Manager with planning and executing smaller events, including devising programs, planning marketing strategies, obtaining permits, and working with vendors.
- Working closely with the Events Manager to create and design graphics for event and program collateral (invitations, fliers, social media, etc.).
- Working closely with the Bulletin editor on the design for the quarterly magazine
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Knowledge, Experience, Skill and/or Ability:
- Familiarity with website content management systems, especially WordPress.
- At least two years’ experience with graphic design and design software (such as InDesign).
- Experience with Greater Giving and other development software.
- Due to ebb and flow of yearly event cycle, applicant must have the ability to remain flexible and adaptable to work assignments.
- This position also requires occasional weekend and evening availability.
- Ability to prioritize, organize, and manage multiple projects simultaneously; ability to anticipate organizational needs, meet deadlines, and problem-solve.
- Proven experience tracking and delivering budgets, meeting deadlines.
Preferred Knowledge, Experience, Skill and/or Ability:
- A basic understanding of Moves Management and donor-based events planning.
- Experience with standard auction protocols.
- Social media and marketing experience.
- Familiarity with Raiser’s Edge.
- Two or more years’ experience with MS Office (Word, Excel and Outlook) and PowerPoint required.
- At least two years’ experience with In-Design program.
- Greater Giving event-management experience preferred.
- A four-year degree from an accredited institution, plus three years of relevant experience, or equivalent combination of education and experience is required.
Special Remarks Regarding Work Environment
- This position will require work on some evenings and weekends.
- Ability to lift 40 pounds.
- Ability to work with a small team of people in a fast-paced office-setting.
- Salary range is between $24,000 and $27,000, depending on experience.
- Benefits include health insurance, dental, vacation & sick leave, 11 paid holidays, employee-contributed retirement plan, automatic payroll deposit.
How to Apply
Candidates for the Events Coordinator and Graphic Design position should submit a cover letter, resume, and design samples to Tess Forte at firstname.lastname@example.org. Please do not send hard copies. Screening of resumes will begin May 1, 2017; first interviews will be scheduled shortly thereafter.