Employment Opportunities at the Foundation
Headquartered in the Graham Visitors Center at beautiful Washington Park Arboretum, the Arboretum Foundation is an exciting place to work. One of Seattle’s oldest non-profit organizations, the Arboretum Foundation is staffed by a small group of dynamic, hard-working individuals who are passionate about our mission to preserve and enhance the crown jewel of the city’s park system.
Events & Operations Coordinator
The Events and Operations Coordinator reports to the Director of Finance and provides critical support to produce exceptional events and maintain a smoothly functioning gift shop and office. This position requires someone who is willing to take on a wide variety of tasks and who enjoys being a “jack-of-all-trades”. The organization’s growth will provide natural opportunities to learn and grow and the position will require the ability to remain flexible and adaptable with regards to work assignments. This position has a Tuesday-Saturday core schedule.
Works Closely With: Development Director, Development Associate, Volunteer Manager, and Events Team.
Key Responsibilities: Events (50%)
- Coordinate with the Events Manager on the annual cycle of events, including two major fundraising events: Opening Night Party & Auction and the Summer Party
- Auction solicitation and procurement, including cultivation and stewardship of new auction-item donors and vendors.
- Manage auction items before, during, and after events, including designing auction displays, coordinating set-up, and delivering auction items to events.
- Manage Greater Giving database, including auction-item data entry and prompt follow-up with donors.
- Assist Events Manager with planning and executing smaller events, including devising programs, planning marketing strategies, obtaining permits, and working with vendors.
Key Responsibilities: Operations (50%)
- Serve as primary phone-answerer and ensure phones are covered during regular office hours.
- Implement, and maintain systems and strategies for the efficient operation of the office, including, but not limited to: open, sort, and distribute mail; track and purchase office supplies; create and maintain electronic (shared) and paper office files; update staff phone list and emergency contact information.
- Serve as the assistant gift shop manager: Learn opening, closing, entering new inventory, organization, weekly deposit reconciliation, merchandising, maintaining/troubleshooting the computer system and volunteer scheduling/assistance.
- Create and maintain staff calendar, including scheduling rooms for staff meetings, board and committee meetings, annual meeting, etc. Provide scheduling and other light administrative support to the Executive Director.
- Coordinate desktop computer support for Arboretum Foundation Staff.; Communicate with IT contractor in order to fix larger issues beyond the skill of office staff.
- Process all data related to income from plant sales, Opening Night auction, and other special events.
- Work with City and the University of Washington Staff on issues concerning the Graham Visitors Center including maintenance, cleaning, scheduling, storage, emergency contacts and preparedness and other functions related to the building.
- Monitor office-related lines of the budget; assist with annual audit reconciliation and documentation.
- Other Duties as assigned.
- Compensation ranges between $17.50-$19.00 per hour, with potential for a 3-month review.
- Benefits include medical and dental insurance, vacation & sick leave, 11 paid holidays, employee-contributed retirement plan.
- Position is full-time (35-40+ hours/week); ability to work some flexible hours, including regularly scheduled Tues-Saturday core schedule plus occasional evening and weekends events.
- Excellent computer skills, specifically Outlook, Office 365 and other MS Office products (Excel, Word, PowerPoint), Adobe Suite and donor management software (Raiser’s Edge and Greater Giving preferred).
- Ability to thrive and work effectively as part of a small team in a fast-paced and rapidly growing program, with limited instruction.
- Strong attention to detail and accuracy, the ability to prioritize and organize multiple projects, meet deadlines, problem-solve and multi-task.
- Excellent written and verbal communications skills.
- Comfort and proficiency in a retail environment.
- Ability to build rapport with donors, volunteers, and the public with diplomacy, discretion, and customer-service orientation.
- Motivated self-starter who wants to become an expert on non profit organization.
- Interest in gardening, horticulture and/or the environment, open space is preferred.
- Ability to lift up to 40 lbs.
- Bachelor’s or Associates degree.
- Retail and/or Customer Service experience preferred.
- Experience working in a non-profit setting preferred.
How to Apply
Screening will begin on Monday, November 27, 2017. Applications accepted until the position is filled.
Submit electronic resume and cover letter to:
2300 Arboretum Drive East
Seattle WA 98112-2300
The Foundation is seeking an experienced fundraising professional who will lead strategic planning and implementation of several key areas of the Foundation’s fundraising activities. Reporting to the Executive Director, the Development Director will be responsible for developing and achieving goals for most of the Foundation’s contributed income activities, including major gifts, planned giving, capital campaigns, and the annual fund.
The ideal candidate will be well-versed in current donor cultivation and fundraising techniques, including relevant technology tools (including social media and database tools); be familiar with the local philanthropic community and its members; possess excellent written and oral communication skills; have demonstrated ability to connect with potential donors on a personal level; and be capable of expanding the Foundation’s fundraising impact to the levels needed to meet the Foundation’s significant strategic plans.
Key Fundraising Responsibilities
Responsibilities and essential job functions include, but are not limited to, the following.
- In collaboration with the Executive Director, the other Foundation staff, and the Major Gifts Committee, create and implement a long-range fundraising plan and strategy for the Foundation, consistent with the Foundation’s Strategic Plan.
- Work closely with our partner organizations, the Executive Director, and the Major Gifts Committee to develop strategies and plan for capital campaign fundraising, including implementing a successful capital campaign to raise funds for the proposed Environmental Education Building.
- In collaboration with Foundation staff, develop fundraising strategies appropriate to the Japanese Garden.
- Implement and further grow the successful major gifts program targeting annual donations of $1,000 and higher; work closely with the Executive Director, the Development Associate, and the Major Gifts Committee to cultivate, solicit, acknowledge, and steward prospects and donors.
- In collaboration with the Executive Director and the Development Associate, steward donors and potential donors on their visits to the Arboretum, including accompanying individuals on tours of the Arboretum, which may involve walking on trails with uneven terrain.
- In collaboration with the Events Manager and the Outreach and Special Projects Manager organize and coordinate the regular “Walks and Talks,” the annual Arbor Circle reception, and other cultivation and acknowledgment programs for donors.
- Cultivate and steward relationships with grant-makers at foundations and corporations. Work with the Development Associate and our contract grant writer to identify and successfully solicit funding sources.
- Oversee annual membership renewals, solicitations, gift processing, acknowledgment and stewardship procedures for all major donors.
- Oversee implementation of broad-based annual giving program, including proven methods around direct and electronic mail and web-based giving; ensure that donors are appropriately thanked and receive ongoing Foundation communications.
- Provide leadership, coordination, and support for all Board fundraising efforts, including working with the Executive Director on those efforts.
- Serve as staff representative to the Major Gifts Committee, assisting the Committee Chair in identifying, recruiting and training volunteer members.
- Supervise the Development Associate position, and provide guidance for the Foundation’s membership program.
- In consultation with the Executive Director and the Director of Finance, develop annual development plan and budget; manage the Major Gifts and Capital Campaign aspects of the budget.
- Manage and oversee the collection of outstanding pledges and intentions to give to the Foundation, including reminders, stewardship activities, and reports, including those required by foundations.
- Attend meetings of the Board of Directors and present fundraising progress reports.
- Attend meetings of the Joint Fundraising Subcommittee with representatives from the University of Washington Botanic Gardens, Seattle Parks and Recreation, and Arboretum Foundation. Present fundraising updates and explore opportunities for collaboration to enhance fundraising for Washington Park Arboretum.
- Work with Events Manager and Executive Director on audience development for major events. Attend Foundation events both to provide event support and to cultivate donors and prospects.
- Plan and implement schedule of cultivation parties throughout the year, asking board members and donors to host. Coordinate event planning with the Event Manager.
- Consult with Communications Manager on all communications, web-based and print, related to fundraising efforts on behalf of the Foundation.
- With the Communications Manager, manage the development and production of the collateral material related to fundraising.
- Engage the Arboretum Foundation community on social media.
Position is exempt full-time (45+ hours/week); and requires an ability to work flexible hours, including occasional evenings and weekends.
- Salary Range: $80,000 to $85,000 depending on experience.
- Benefits include employer paid medical insurance, vacation & sick leave, 11 paid holidays, employee-contributed retirement plan, automatic payroll deposit.
- Bachelor’s Degree.
- Minimum of 8 years’ experience in successful fundraising, preferably in annual giving strategies, major gifts, planned giving, and capital campaigns.
- Proven management and leadership capabilities, ideally in a non-profit organization.
- High energy, “can-do” attitude, flexible, team player, attention to detail, highly self-motivated.
- Excellent oral and written communication skills; ability to work with Board of Directors and leadership volunteers.
- Demonstrated ability to think strategically and understand creation of strategic plans and tactics.
- Ability to prospect, cultivate, steward and manage new and existing donors.
- Strong event planning skills and experience. Good computer skills and knowledge of data base programs.
- Knowledge of Seattle non-profit organizations and the philanthropic community.
- Proficiency with Microsoft Office Suite is required. Experience with a donor database is required; experience with Raiser’s Edge software is preferred.
- Facility with the use of social media, particularly Facebook is required.
- Interest in gardening, horticulture, the environment and/or public open space is preferred.
How to Apply
Screening will begin on Thursday, October 5, 2017. Applications will be accepted until the position is filled. Submit electronic resume and cover letter to:
2300 Arboretum Drive East
Seattle WA 98112-2300